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Human Capital Administrator

Job description for vacancy: Human Capital Administrator

To apply for this position, please click {here} to complete the application form.


Job Category: Specialised
Department: Operations
Division: HC & Administration
Location: Windhoek
Position Type: Permanent
Immediate Manager: Manager: Human Capital and Administration
Subordinates: None


Job Purpose:
The Human Capital Administrator is responsible for providing human resource management support and facilitating the administration of all human resource functions for the Namibia Investment Promotion & Development Board (NIPDB). Required to facilitate recruitment and selection, salary and benefits administration, employee relations, performance management and administration of HR Policies & Procedures.


Role and Responsibilities:

Recruitment & Selection:
- Ensure optimal staffing, recruitment and selection processes
- Oversee and coordinate the recruitment and selection process, design recruitment advertisements, screen applications, compile shortlists, schedule interviews and conduct reference checks and assessments
- Prepare job offers upon relevant approval, and draft employment contracts for successful candidates and ensure proper sign off
- Maintain a recruitment database of information on applications and ensure proper recordkeeping thereof
- Develop and conduct orientation and induction sessions for new staff

Payroll Administration:
- Facilitate the processing and verification of all payroll data and ensure timeous and effective payment of salaries
- Ensure that all items on payroll are supported by relevant documents and are properly scrutinized
- Create and maintain personnel files, update with HR data, and ensure complete and efficient recordkeeping thereof
- Facilitation of payslip provision, coordinate leave administration and reporting thereof
- Administer employee’s benefits, compile and submit monthly HR reporting and ensure adherence to all relevant statutory requirements
- Ensure effective administration and facilitation of staff probation reviews and recordkeeping
- Assists Manager with the review of HR policies and ensures implementation thereof

Performance Management:
- Facilitate the performance management process in line with the HR policy, drafting, collating and recordkeeping of forms and documentation
- Coordinate the revision of job descriptions as and when required
- Compilation and implementation of training plan and staff development interventions

Organisational Development (OD):
- Facilitate and administer organisational development initiatives such as change management, training and development, wellness, team building, talent management, etc.
- Ensure effective recordkeeping and formulating of required documentation
- Liaise with external providers in regards to OD initiatives

Employee Relations:
- Coordinate interaction of relevant stakeholders regarding HR matters, reviews and prepares necessary documentation
- Administers collective agreements between the NIPDB and its employees
- Prepares bargaining material on behalf of all parties and liaises with all relevant parties and representatives
- Resolves HR and IR related queries, applying relevant policies, procedures and legislation and referring queries to the Manager where relevant
- Coordinate and attend to grievances, conducting interviews and assisting with preparation for statements and documentation
- Facilitate, arrange and advice on disciplinary hearings, appeal healings and attend to conciliation and arbitration cases
- Undertake other duties as may reasonably be required from time to time


Qualification and Experience Requirements:
- Degree in Human Resource Management, Organizational Development, Industrial Psychology or a related
- 5 years’ experience in the human resources management field and in-depth knowledge of relevant legislation
related to human resource management
- Knowledge of HR and Payroll systems
- Must be computer literate with good working knowledge of Microsoft Office
- Valid Drivers license is an added advantage


Preferred Skills:
- Good understanding of the people management rules, regulations and principles including the local Labour laws
- Ability to work under high work pressure and deliver on timelines
- Good knowledge and skills of dispute resolution mechanisms
- Ability to establish and maintain positive working relationships with key stakeholders
- Strong analytical and conflict resolution skills
- Accuracy and attention detail
- Excellent negotiation and positive influencing skills
- Solid writing, communication, and presentation skills
- Strong understanding and experience of VET Levy, PAYE, and any other relevant statutory legislation
- Plan and work in a systematic and organised manner
- A good understanding of data privacy and confidentiality standards
- Ethical conduct and high integrity


Closing Date: 11 March 2022 at 12h00

Only shortlisted candidates will be contacted and no documents will be returned.

Enquiries: recruitment@nipdb.com


- Candidates should ensure that all foreign qualifications are evaluated by the Namibia Qualifications Authority (NQA).
- Required documents for upload/attachment: CV (as one document in PDF Format) and Qualifications (as one document in PDF Format).
- There is no way to save a form and have a user return to it later without submitting it.


To apply for this position, please click here to complete the application form.

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